Experience Port Stephens with your school!
Welcome to BIG4 Bays Holiday Park, located in Port Stephens NSW. We are Port Stephens' newest school camp venue.
Some of the fondest memories most people have; are from school camps, whether it was the friendships formed or fun activities, school camps are a memorable time for both students and teachers.
Here at BIG4 Bays Holiday Park, we pride ourselves on creating memorable school camps and showcasing what Port Stephens has to offer as a school camp destination. From dolphin cruises to sand boarding and feeding sharks we have so much to offer as a school camp destination.
School camps here in Port Stephens are not only fun but educational with school camps covering most subjects like Geography, Science, Marine, PDHPE and Arts. So whether you are wanting to create an educational school camp or fun school camp, Port Stephens has you covered.
Our school camp packages are fully customisable and are tailored to suit your school’s curriculum and budget. Our school camp itineraries also include catering, and our wonderful caterers provide not only delicious but healthy meal options no matter the dietary requirements of students and teachers.
Let us take the hassle out of planning your next school camp to Port Stephens.
Read our reviews
Kandos Public School - Year 5/6
Thanks so much for a fantastic camp. The kids had a great time and the activities organised were excellent. We will be back!
- Prue
Erina High School - Year 10
It was such an experience connecting with the coastal beach area in the bays. BIG4 Bays was a central, comfortable and accommodating park that the students could relax in and enjoy, especially the pool. The activities organised for us were fun-filled and built group comradery; they particularly enjoyed immersing with the rays at Irukandji.”
- Lana K
Kookaburra Kids Foundation
I’ve been a leader on so many camps all around Australia and this really is one of the best. The accommodation options for the kids and leaders are great with the large bunk houses and self-contained cabin options. The park area is massive and has lots of activities for the kids. The highlights were definitely the pool, jumping pillow and the bushed area out the back. There are lots of great indoor and outdoor spaces for us to do group work and the kids loved learning about local Aboriginal culture with the workshops at Murrook Cultural Centre. The food was so good. Plenty of it and great options for any of us with dietary needs.
We’ve all loved this camp, kids and leaders included. We will be back!
- Nathan - Head Group Leader
Anne H - Youth Camp
Just want to say a massive thank you for having us at Bays Holiday Park. You all went above and beyond, putting together a space for us to use for the kids to eat, run our activities and even just hang out in. And on top of that, it was so pretty and inviting to walk into every day.
We loved the accommodation – so nice and clean and well spaced. The kids really loved the area behind the cabins to play soccer, and the other leisure amenities were fantastic. They loved the pool, despite the cold weather!
Your service was exceptional, and all your support to organise activities around Tomaree was invaluable. Can’t wait to come back later this year with our older group. I will very highly recommend you to other groups looking to hold children and youth camps in the area.
- Anne H ; School Liaison Officer / Youth Worker
Terms & Conditions
In addition to our standard terms and conditions available on our website, the following conditions apply:
- A non-refundable deposit of 25% of the invoice is required to confirm a booking. Please see cancellation terms below for refund conditions.
- Final group numbers may be reduced by up to 10% of the original invoiced group number with no penalty. In the case of group numbers decreasing by more than 10%, an administration fee of $10 per head will be retained on the invoice.
- Final numbers for students, teachers, staff/carers and bus drivers are required 5 weeks prior to arrival. This number is final, with the exception of adding last minute guests, subject to availability.
- The final balance is due 4 weeks prior to arrival.
- If booking is made or additional students added within 4 weeks of arrival date, full payment will be due at time of booking.
- Camp bookings are only permitted Sunday – Thursday nights.
- Any day visitors or school organised activity providers must sign in at reception before entering the park.
- Staff are responsible for allocating students sleeping arrangements to ensure the proximity and ratio of teachers and students is sufficient for safety.
- Minimum guest numbers apply for camp bookings.
Catering and Tour Activities
- Camps requiring catering must advise at time of booking.
- Full catering service is only available to groups of 30 guests or more. Please enquire if your group is under 30 guests but would still like to book the full catering service.
- Self-cook catering packages are available for groups under 30 guests only. For self-cook packages, all food is provided/prepared you will just be required to cook/reheat where necessary. Access to our commercial onsite kitchen is included in your catering package.
- Groups that have not booked any catering, do not receive access to the commercial onsite kitchen.
- Final numbers for students, teachers, staff/carers, and bus drivers are required 5 weeks prior to arrival. This number is final, with the exception of adding last minute guests, subject to availability. The number cannot be reduced.
- Mealtimes are allocated by our staff within your itinerary. Mealtimes can be flexible however any changes must be requested in writing and confirmed by our staff.
- Any dietary/allergy requirements must be made in writing no later than 2 weeks prior to arrival.
- A menu may be provided for your viewing which is subject to stock and produce availability. Please note the catering team may need to make last minute changes if necessary. We will do our best to communicate any major changes to the menu.
- Camps requiring tour activities must advise at time of booking.
- Each tour activity operator has specific terms and conditions. BIG4 Bays Holiday Park is not responsible for and can not be held liable for any activity change, delay, or cancellation by the operator.
Transport
- Camps requiring transport must advise at time of booking.
- Transport will be organised through Port Stephens Coaches and quoted separately. BIG4 Bays Holiday Park will charge a $150 booking and administration fee in addition to the quote provided by Port Stephens Coaches.
- Port Stephens Coaches has specific terms and conditions. BIG4 Bays Holiday Park is not responsible for and cannot be held liable for any transport costing change, pickup or drop-off delay or cancellation.
- Any changes to the itinerary will change the cost of transport. BIG4 Bays Holiday Park will update Port Stephens Coaches with any itinerary changes and forward on the updated invoice. BIG4 Bays Holiday Park is not responsible for covering the cost of these changes.
Cancellations
- Cancellation requests must be made in writing by email more than 12 weeks prior to arrival. All monies paid will be refunded minus the non-refundable deposit. The non-refundable deposit can be transferred to a new camp date within 12 months of your original date, subject to availability.
- Cancellations made within 4 weeks of arrival are not eligible for a refund.
- All cancellations must be in writing by email to camps@baysholidaypark.com.au. Phone cancellations are not accepted.
- No refunds are given if you choose to depart early for any reason.
- No refunds or postponements are permitted for bad weather.
- No refunds are given for any cancellations due to covid-19.
- No refunds are given if your stay is cancelled, or you cannot attend due to any reasons beyond the control of BIG4 Bays Holiday Park. This includes but not limited to, fires, floods, road closures, travel bans or covid-19.
- In the event of a government enforced Country, State or LGA travel ban, any money paid is strictly non-refundable and will be held in credit to use towards another camp within 12 months of your original check-in date. The credit cannot be used in peak times such as school holidays or long weekends.